Executive Assistant

First Christian Church is an imperfect group of people who have plenty of differences—and we love it that way. We're seekers and followers who have all come to the same realization: God is for everyone, so we are too. Together we seek to follow Jesus and tell the whole world about His love for them. We say we’re for everyone, and we mean it. Our staff team works creatively to minister to people in all life stages, going to great lengths to make God’s love known to them. Our Executive Assistant is someone who’s ready to sweat the details so others don’t have to, enabling staff to pour themselves into their specific ministries. This position is critical to keeping things organized and running smoothly behind the scenes. The ideal candidate is friendly and intuitive. Someone who lets nothing fall through the cracks and accommodates changes with ease. They’re flexible and able to look ahead to anticipate the needs of others, but they also have situational awareness to step into the given needs of the moment. This position is for a true professional in administrative tasks and verbal and written communication. They understand that their ministry looks different than most of the staff and that they will often operate behind the scenes. This role works closely with our Senior and Executive Ministers, facilitating details and ensuring they are set up to be as effective as possible. This position is vital to FCC’s ministry and ultimately our ability to care for the congregation.

Your Tasks:

• Support the Senior & Executive Ministers in the following general tasks, including but not limited to:
  • Coordinate schedules including meeting scheduling
  • Make room requests
  • Make communication requests
  • Assist with verbal and written correspondence
  • Make travel arrangements and prepare itineraries
  • Order resources
  • Reconcile credit card transactions
  • Proofread
  • Take minutes at All Staff Meetings and as needed
  • Provide event support for meetings and activities including Sr or Exec Ministers
  • Assist with coordination of staff fun efforts, including but not limited to:
    • Annual Christmas Party
    • Annual Easter Eggstravaganza
    • Annual Spirit Week
• Support the Senior Minister in the following specific tasks, including but not limited to:
  • Be in communication as needed with Preaching Associate
  • Coordinate meetings with high school students for annual Student Takeover Sundays
  • Coordinate development meetings with direct reports and senior minister annually.
  • Schedule and provide for Lunch and Learns with Sr Minister, Executive Minister and interns/residents.
  • As applicable, respond to, delete, or notify Sr Minister of his public email correspondences
  • Bereavement Cards
  • Men’s Ministry communication/admin support as needed
  • Coordinate appointments and welcome guests when appropriate
• Support the Executive Minister in the following specific tasks, including but not limited to:
  • Update regular and annual documents including Elders roster and employee handbook with information provided from Executive Minister
  • Generate monthly attendance and new member update for Elders agendas
  • Assist with Elder agenda draft and send
  • Assist with administrative tasks related to Elder recommendations and election, including but not limited to:
    • Manage recommendations list and send to Elder nominations team
    • Assist with counting ballot responses at election
  • Manage staff schedules spreadsheet by semester
  • Development Review scheduling
  • Employee Handbook signatures
  • Scheduling compensation meetings
  • Schedule Finance Team meetings
  • Assist with staff care
    • Update crushed it list
    • Track hire anniversaries and update Exec Minister
    • Proofread FCC news
  • Assist with Resource Center additions and tidying
  • Publish job openings for new hires
    • Assist Executive Minister as needed
    • Coordinate food/supplies order and set-up for events
    • Schedule 2-hour onboarding meeting for new hire with Exec Minister
  • Assist with Missions Team
    • Attend and take minutes at Missions meetings
    • Track Missions budget allocations
    • Communications with team
    • Coordinate annual evaluations and responses with various missions organizations and missionaries

We’re a dedicated staff team and are all partners in what’s happening at FCC, so we work in unison and always have each other’s back. Your role within the team looks like this:

• Provide administrative support for Senior and Executive Ministers
• Maintain regular communication with Staff Leadership Team to stay aware of support needs across the staff teams
• Engage in communication with Elders Council as requested
• Engage in communication with Missions Team regularly
• Partner with other administrative team members for effective ministry across the Operations Team, including Business and Facility Team members
• Assist with info emails, phones, doorbell, and front desk as part of the administrative team
• Support front office volunteers
• Help staff members with questions/printing/admin tasks whenever able
• As needed, provide assistance to the Office Manager with printing

Preferred Qualifications (special consideration given to candidates with these skills):

• Previous experience as an administrative assistant for at least two years
• Proven experience handling sensitive information with great care and trustworthiness
• Confidence communicating via phone
• Relishes a challenge
• Has a passion for administration and loves supporting the ministries of others
• Willingness to be flexible and adapt as needs arise

Additional Information:

• This position reports to the Executive Minister.
• This position is a full-time role that serves on the Operations Team.