Satisfactory Academic Progress Policy
NOTE: Your Academic Status is different than Financial Aid Status. Please see the Registrar’s Office for information on their Policy.
Federal regulations require that financial aid recipients make satisfactory academic progress in order to remain eligible for federal and some institutional assistance.
Satisfactory Academic Progress (SAP) standards, therefore, apply to students receiving financial assistance from such programs as: Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Work Study (FWS), Federal Stafford Loans, OCC Student Assistance Loans, and Institutional and Memorial (I&M) Grants.
The SAP Policy has two components: qualitative and quantitative. Satisfactory Academic Progress means meeting the requirements for both components as outlined below, and being enrolled in an eligible program.
- Qualitative requirements:
- A student with less than 60 credit hours must have a cumulative grade point average (GPA) of at least 1.670.
- A student with 60 or more credit hours must maintain a cumulative GPA of at least 2.000.
- Quantitative requirements: (Pace of completion)
If a studnet changes degrees, only the hours that apply to that degree will be included in the calculation for this portion of SAP.
- A student must have completed 75% of the credit hours attempted.
For example, if after the third semester the student has attempted 48 credit hours and has completed only 34 credit hours, the quantitative completion rate is 71%, and the student would be placed on warning even though the student may have a cumulative GPA of 2.320.
- A student must complete a program within an established time frame. Financial aid will be awarded according to the number of the program’s credit hours multiplied by 150%. A student will lose eligibility for financial aid for all future semesters after the semester in which the maximum hours allowed are exceeded.
For example, the BCM degree requires 131 credit hours; therefore, the student could receive federal aid for up to 196 credit hours.
Students’ academic progress will be checked at the end of each semester. If a student does not maintain the above standards, the following will apply:
- The student will be placed on FINANCIAL AID WARNING. Warning means the student will be eligible to receive financial aid, but it also means the student must complete the required percentage of hours with the required GPA by the end of the semester on probation. If not, the student will be placed on FINANCIAL AID SUSPENSION the following semester.
- FINANCIAL AID SUSPENSION means that the student will not be able to receive any financial aid until the student again meets the required completion rate and GPA standards as outlined above.
A copy of this Policy is available in the Financial Aid Office at any time. This policy is also printed in the Financial Aid section of the OCC catalog. See the OCC catalog (PDF).
At that time a student is placed on financial aid suspension, the student may appeal the condition in writing to the Director or Financial Aid. Appeals must be based on unususal circumstances such as long-term illness, death or illness of a family member, etc. The Financial Aid Appeal Committee will review the student's file and the student will be notified of the decision. Letters of appeal must be submitted by the date printed on the Suspension Notification Letter.
The first time a student repeats a course, the new grade replaces the previous grade and the hours attempted. Each subsequent attempt of a course does not replace previous attempts, and is counted toward both the GPA and the completion rate. Exception: When calculating hours attempted for the 150% requirement, credits from all attempts must be included.
Withdrawal from Courses
Students withdrawing from a class in weeks 2 through 10 will be given a "W" (withdrawal), the class will count only as hours attempted. No course can be dropped after ten weeks of class.
Grades of "I" (Incomplete) are not issued at OCC.
Academic transcripts from all other colleges attended will be included when evaluating satisfactory academic progress. The student will be placed on financial aid satisfactory progress or probation based upon the review. If a student's progress is not satisfactory, the student will be notified.
If you have any questions concerning your financial aid, please do not hesitate to call or e-mail us.
Phone: 417.626.1234 (X2017) or (X2027)
Toll Free Phone: 1.800.299.4622